A hybrid event checklist

Hybrid meetings fail in the same few places. This is the list I run through before going live.

Before the day

1. Walk the venue: power, network drops, camera positions, where the audio desk sits.
2. Plan a backup internet path, so one dropped line does not end the stream.
3. Build scenes in vMix or OBS for every segment, including a holding slate.

On the day

1. Route audio so remote speakers on Zoom or Teams hear the room without echo.
2. Test every remote speaker once, then again 15 minutes before start.
3. Record locally as well as streaming.